Contoh Berita Acara PHO Sesuai Perpres 12/2021

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Contoh Berita Acara PHO Sesuai Perpres 12/2021

Understanding and implementing the regulations outlined in Presidential Regulation (Perpres) 12 of 2021 is crucial for government agencies and related parties involved in procurement and project completion. Berita Acara Serah Terima Pekerjaan (PHO), or Handover Minutes, is a vital document in this process. Let's dive into what a Berita Acara PHO is, its significance under Perpres 12/2021, and provide an example to guide you.

A Berita Acara PHO serves as the formal record that a project or a specific scope of work has been completed according to the agreed-upon specifications and is ready to be handed over from the contractor to the project owner. It signifies the transfer of responsibility and marks a crucial milestone in project management. In the context of government projects, the PHO process is governed by regulations like Perpres 12/2021, ensuring transparency, accountability, and adherence to national standards.

Perpres 12/2021 outlines the guidelines for government procurement, emphasizing efficiency and effectiveness. For the PHO process, this means that the berita acara must accurately reflect the completed work, any deviations from the original plan, and the acceptance of the work by the designated authorities. It also dictates the procedures for inspection, testing, and verification to ensure that the project meets the required standards. The regulations require a meticulous approach to documentation, ensuring that every aspect of the handover is properly recorded and auditable. This includes detailed specifications, quality control reports, and any relevant correspondence between the contractor and the project owner. By adhering to these guidelines, government projects can be completed transparently and efficiently, contributing to the overall development goals of the nation. Furthermore, Perpres 12/2021 promotes the use of technology and standardized formats for reporting and documentation, streamlining the PHO process and reducing the potential for errors or discrepancies. This focus on modernization and standardization ensures that all parties involved have access to accurate and up-to-date information, facilitating smoother project transitions and better overall outcomes.

Key Elements of a Berita Acara PHO

Several key elements must be included in a Berita Acara PHO to ensure its validity and compliance with Perpres 12/2021. Guys, let's break down these elements:

  1. Project Identification: Clearly state the name of the project, its location, and the contract number. This ensures that the document is specifically tied to the correct undertaking, preventing confusion and misattribution.
  2. Parties Involved: Identify all parties involved in the handover, including the contractor, the project owner (usually a government agency), and any relevant supervisory or inspection teams. Each party's role and responsibilities should be clearly defined within the document.
  3. Date and Time: Record the exact date and time of the handover. This timestamp is crucial for establishing a clear timeline of events and determining when the responsibility for the project shifts from the contractor to the owner.
  4. Scope of Work: Describe the scope of work that has been completed and is being handed over. This should align with the original contract specifications and any approved changes or variations. A detailed description of the completed tasks ensures that all parties agree on what is being transferred.
  5. Inspection and Testing Results: Document the results of all inspections and tests conducted to verify the quality and compliance of the work. This includes references to specific standards, methodologies, and acceptance criteria. The inspection results provide evidence that the work meets the required standards and specifications.
  6. Acceptance Statement: Include a statement confirming that the project owner accepts the completed work. This statement should be signed and dated by authorized representatives of the project owner.
  7. Attachments: Attach any relevant documents, such as detailed specifications, quality control reports, photographs, and correspondence. These attachments provide supporting evidence and further detail the completed work and its compliance with the contract requirements.
  8. Signatures: Obtain signatures from all relevant parties, including the contractor, the project owner, and any witnesses. Signatures validate the document and signify that all parties agree to the terms of the handover. Each signature should be accompanied by the signer's name, title, and date of signing. By including these key elements, a Berita Acara PHO ensures that the handover process is transparent, accountable, and compliant with Perpres 12/2021. This meticulous approach to documentation helps prevent disputes and ensures that government projects are completed to the highest standards.

Contoh Berita Acara PHO (Example Handover Minutes)

Below is an example of a Berita Acara PHO that complies with Perpres 12/2021. Note that this is a simplified example, and the actual content may vary depending on the project's specifics. Let's get into it, guys!

BERITA ACARA SERAH TERIMA PEKERJAAN (PHO)

Nomor: [Insert Document Number]

Pada hari ini, [Insert Day], tanggal [Insert Date], bulan [Insert Month], tahun [Insert Year], bertempat di [Insert Location], kami yang bertanda tangan di bawah ini:

  1. [Nama Pejabat Pembuat Komitmen (PPK)], selaku Pejabat Pembuat Komitmen, berdasarkan Surat Keputusan Nomor: [Insert SK Number], tanggal [Insert Date], selanjutnya disebut sebagai PIHAK PERTAMA.
  2. [Nama Direktur Perusahaan], selaku Direktur [Nama Perusahaan], berdasarkan Akta Notaris Nomor: [Insert Akta Notaris Number], tanggal [Insert Date], selanjutnya disebut sebagai PIHAK KEDUA.

Dengan ini menyatakan bahwa:

PIHAK KEDUA telah melaksanakan pekerjaan [Nama Pekerjaan] sesuai dengan Kontrak Nomor: [Insert Nomor Kontrak], tanggal [Insert Tanggal Kontrak], beserta seluruh addendumnya, dengan nilai sebesar Rp [Insert Nilai Kontrak] (terbilang [Sebutkan Nilai Kontrak dengan Huruf]).

PIHAK PERTAMA telah menerima hasil pekerjaan tersebut setelah dilakukan pemeriksaan dan pengujian, serta dinyatakan sesuai dengan spesifikasi teknis dan persyaratan yang tercantum dalam kontrak.

Demikian Berita Acara Serah Terima Pekerjaan ini dibuat dengan sebenarnya dalam rangkap [Jumlah Rangkap] dan ditandatangani oleh kedua belah pihak dalam keadaan sadar tanpa paksaan dari pihak manapun.

PIHAK PERTAMA

[Nama Pejabat Pembuat Komitmen (PPK)]

[NIP Pejabat Pembuat Komitmen (PPK)]

PIHAK KEDUA

[Nama Direktur Perusahaan]

[Jabatan Direktur Perusahaan]

Lampiran:

  1. Salinan Kontrak dan Addendum
  2. Laporan Hasil Pemeriksaan Pekerjaan
  3. Dokumentasi Foto Pekerjaan
  4. Berita Acara Uji Terima

This example includes the essential elements: identification of the parties involved, a clear statement of the work performed, and confirmation of acceptance. Remember to adapt it to fit your specific project requirements. By following this template and ensuring meticulous documentation, you can create a Berita Acara PHO that effectively meets the requirements of Perpres 12/2021.

Best Practices for Preparing a Berita Acara PHO

To ensure the Berita Acara PHO is accurate, comprehensive, and compliant, consider these best practices. This will help you avoid potential issues and streamline the handover process. Guys, pay attention to the details!

  • Start Early: Begin the documentation process well in advance of the anticipated handover date. Gather all necessary information and records throughout the project lifecycle. Starting early allows you to proactively address any discrepancies or issues that may arise, ensuring a smoother and more efficient handover process. Furthermore, it provides ample time for thorough review and verification of all documentation, minimizing the risk of errors or omissions.
  • Maintain Clear Communication: Foster open and transparent communication between the contractor, project owner, and any other stakeholders. Regularly update all parties on the project's progress and any changes to the scope of work. Clear communication is essential for preventing misunderstandings and ensuring that everyone is aligned on the project's goals and objectives. Regular updates and feedback sessions can help identify potential issues early on, allowing for timely resolution and minimizing disruptions to the project timeline.
  • Use Standardized Templates: Utilize standardized templates for the Berita Acara PHO and related documents to ensure consistency and completeness. Standardized templates provide a structured framework for capturing all necessary information, reducing the risk of overlooking important details. These templates should be aligned with the requirements of Perpres 12/2021 and any other relevant regulations. Using standardized templates also facilitates easier review and comparison of documents, improving efficiency and accuracy.
  • Review and Verify: Thoroughly review and verify all information included in the Berita Acara PHO before it is finalized. Ensure that all data is accurate and consistent with the project records. A meticulous review process is crucial for identifying and correcting any errors or omissions in the documentation. This includes cross-referencing data with original contracts, specifications, and inspection reports. Involving multiple stakeholders in the review process can provide additional perspectives and help ensure the accuracy and completeness of the Berita Acara PHO.
  • Seek Legal Advice: If necessary, seek legal advice to ensure that the Berita Acara PHO complies with all applicable laws and regulations. Legal counsel can provide guidance on complex legal issues and help mitigate potential risks. This is particularly important for projects with significant financial investments or complex contractual arrangements. Consulting with legal experts can ensure that the Berita Acara PHO is legally sound and protects the interests of all parties involved.

By following these best practices, you can create a Berita Acara PHO that is accurate, comprehensive, and compliant, ensuring a smooth and successful handover process. Remember, thorough documentation and clear communication are key to avoiding disputes and ensuring that government projects are completed to the highest standards.

Conclusion

A well-prepared Berita Acara PHO is essential for complying with Perpres 12/2021 and ensuring a smooth project handover. By understanding the key elements, following best practices, and adapting the example provided, you can create a document that accurately reflects the completed work and protects the interests of all parties involved. This will ensure that your projects meet the required standards and contribute to the overall development goals. You got this, guys!